Tel: 01983 855397

Educational Visit Booking Form

To book an Educational Visit, please complete this form and post or email it back to us as soon as possible. All Educational Visits must be booked in advance, even if you are taking part in a self-guided activity.
If you require assistance please contact us via or (01983) 855397.
Date of Visit: _______________________________________________________
Arrival Time: _______________________________________________________
Departure Time: ____________________________________________________
Total Number of Pupils in Group: _______________________________________
Year and Age Group of Pupils:__________________________________________
Number of Adults in Group: ___________________________________________
School Name and Address: ____________________________________________
School Telephone Number:____________________________________________
Alternative Contact Telephone Number:__________________________________
Email Address: ______________________________________________________
Contact Teacher:
Mode of Transport: _____________________________________________
(Parking is free and spaces will be available in the allocated Coach Park Area)
Signature: ____________________________________________________
CANCELLATION POLICY: This booking form provides a binding contract between both parties. By completing this form, you agree that if you cancel the booking within 4 weeks of the visit, no matter what the reason is, the deposit will be forfeited.
Additional Information
Will you only be taking part in Self-Guided Activities during you visit?
Would you like a Guide (one per Group) at an extra cost of £1 extra per pupil + adult?
Would you like to book a talk or lecture?
Give a brief outline plan for your day e.g. a.m. habitats and adaptations -all day
(Please remember to download and bring worksheets/support materials from our website as they are not provided on your visit).
Health & Safety – Please list any special medical, behavioural or physical conditions we need to be aware of (including nut or plant allergies):
Who is your named first aider for the duration of your visit?
Please sign to confirm that you have read and understood the online education Risk Assessment and have briefed your pupils:
Name: _______________________________________________________
Signature: _______________________________________________________
Date: ____________________________________________________



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Contact us

Tel: 01983 855397  |  Ventnor Botanic Garden, Undercliff Drive, Ventnor, Isle of Wight, PO38 1UL